The benefits of using a Canadian HRIS
Time is money in today’s world, so it’s no surprise that a big part of running a business is finding ways to be more efficient and effective in its processes. A human resource information system (HRIS) is one way businesses can simplify their HR processes, saving valuable time and money that can be used for other initiatives.
In this blog, we’ll go over what an HRIS is, why you should use one, and the benefits of using a Canadian-built HRIS.
Let’s dive in!
What is an HRIS?
An HRIS is a centralized software platform designed to manage various functions within a company. It serves as a central, digital hub for storing and managing employee data, such as personal information, employment records, payroll details, benefits enrollment, and performance reviews.
For Canadian businesses, choosing a Canadian-focused HRIS offers unique advantages that align with our country’s specific labour laws, regulations, and cultural nuances.
Why do I need an HRIS?

HRIS systems are essential for businesses to streamline operations, improve efficiency, and make data-driven decisions. By automating manual tasks, an HRIS reduces time-consuming administration, allowing HR professionals to focus on strategic initiatives.
An HRIS also ensures compliance with regulations and makes for accurate reporting. And lastly, the analytics and insights generated by an HRIS enable businesses to make informed decisions regarding workforce planning, talent management, and employee engagement.
Benefits of using an HRIS
An HRIS offers a wide range of features that can significantly benefit your company. From automating routine tasks to providing valuable insights, HRIS systems are designed to optimize your processes, giving you more time back in the day to focus on your business.
Compliance and risk mitigation
HRIS systems can help you stay compliant with federal and provincial employment laws, reducing the risk of penalties and fines. Automated record-keeping and reporting make it easier to track employee information, generate reports for audits, and ensure compliance with regulations. By automating compliance tasks and providing real-time alerts for changes in regulations, an HRIS helps you avoid costly penalties.
Enhanced efficiency and productivity
An HRIS can automate and/or simplify many manual HR tasks, such as onboarding, offboarding, time tracking, and performance reviews, saving time and resources. Automated workflows and data entry reduce errors and improve accuracy, leading to increased efficiency.
Improved employee experience
An HRIS typically comes with some sort of self-service portal for the employee side. Employees can access information, update their personal details, and request time off through self-service portals, improving their overall experience.
Cost savings
Automation of manual tasks can significantly reduce administrative costs. HRIS systems can help prevent payroll errors, reducing the financial burden associated with mistakes. Data-driven insights from HRIS can also help you allocate resources more effectively, reducing costs and improving efficiency.
Data-driven decision making
An HRIS provides valuable insights into your workforce, allowing you to make data-driven decisions. Analyze HR data to identify trends, assess performance, and make informed decisions about workforce planning, talent acquisition, and employee development. You can also use HRIS data to forecast future staffing needs, identify skill gaps, and develop effective succession planning strategies.
Being Canadian makes the difference
There are a ton of HRIS available in the market, but choosing an HRIS that is specifically built for Canadian businesses offers several distinct advantages.
Data security and privacy
All information stored in a Canadian HRIS is subject to Canadian data protection laws, ensuring the highest standards of security and privacy. When you use a Canadian HRIS, your company and employee data will be safeguarded within Canada, reducing the risk of data breaches and unauthorized access.
An example of this: at Humi, we’ve achieved SOC 2 Type II compliance, a rigorous independent audit that demonstrates our commitment to the highest security standards.
Deep understanding of Canadian laws and regulations
Canadian HRIS providers are intimately familiar with complex Canadian labour and employment laws, as oftentimes they deal with them in their own business. They stay up-to-date with regulatory changes, ensuring your business remains compliant and avoids costly penalties.
For example, thousands of businesses trust Humi to help them navigate the complexities of Canadian tax season every year. Our expertise and technology ensure that our clients are compliant with CRA regulations and avoid costly penalties.
Local knowledge and support
Working with a Canadian HRIS means getting localized support from a team that truly understands the unique situations faced by Canadian businesses. They can offer guidance on best practices, assist with compliance matters, and provide tailored solutions to your specific needs.
Canadian benefits expertise
The Canadian benefits market is complex, with a unique blend of public healthcare, provincial programs, and private plans. A Canadian HRIS provider can offer expert guidance on benefits strategy, compliance, and plan selection.
At Humi, we have an in-house brokerage specializing in the Canadian market with a team of licensed Canadian benefits experts who are ready to get you the best benefits plan for your business.
It’s in the details
Canadian HRIS systems are designed with the Canadian context in mind. From using Canadian spelling and terminology to requesting postal codes instead of zip codes. These details may seem like a small thing, but they’re just another demonstration of a commitment to serving the Canadian market effectively.
By choosing a Canadian HRIS, you can benefit from a solution that is tailored to the Canadian market, providing expert support, ensuring compliance, and protecting your sensitive employee data.
Choosing the right HRIS
When selecting an HRIS, consider the following factors:
- Features and functionality: Ensure the system meets your specific HR needs for areas such as payroll, benefits administration, vacation tracking, performance management, and talent acquisition.
- Scalability: Choose a system that can grow with your business.
- Integrations: Look for a system that can integrate with the business applications you already use.
- Cost: Evaluate the initial cost, ongoing subscription fees, and implementation costs.
- Reputation and support: Consider the company’s reputation, customer support services, and commitment to ongoing product development.
Wrapping up
A Canadian HRIS offers numerous benefits for businesses operating in Canada. Choosing a Canadian-focused solution ensures compliance with local regulations, all while improving efficiency, enhancing employee experience, and enabling you to make data-driven decisions. By choosing a Canadian HRIS, you’re not just investing in HR software; you’re investing in the success of your Canadian business.
Want to learn more about how Humi can help your Canadian business? Speak to us today!
[This Insight was written by Will Reyes of Humi]